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First Page Recording Requirements
FIRST PAGE RECORDING REQUIREMENTS
ALL INSTRUMENTS MUST BE IN ORS COMPLIANCE
Any instrument not meeting ORS requirements will be charged a “nonstandard” fee of $20.00. (ORS 205.327).
Names of the transaction clearly labeled. An instrument describing two or more transactions between the same parties and involving the same properties, recordable as separate instruments, may be recorded when the instrument is labeled with the names of the transaction described therein. A fee of $5.00 shall be charged for each additional transaction.
(ORS 205.236).
Names(s) of the parties. All instruments including cover sheets and multiple transaction titled instruments must clearly state the Grantor/Direct and Grantee/Indirect name(s) on the first page.
(ORS 205.125 and 205.160).
Return to. The person to whom you want the instrument to be returned to
(ORS 205.180).
Consideration. The true and actual consideration paid. Required on instruments conveying or contracting fee title.
(ORS 93.030).
Tax Statements. The name and address where tax statements would be sent. Required on instruments conveying or contracting fee title.
(ORS 93.260).
Paper Size. Pages no larger than 8 ½ “wide by 14”long (ORS 205.232). A non-standard fee of ($20.00) charged if requirement is not met.
(ORS 205.327).
Text Type Size. Text printed or written in 10-point type or larger (ORS 205.232).
ORS 311.411
Certificate of taxes paid required to record instrument conveying real property to public entity
• authorization for agent in conveyance to withhold taxes
• issuance of certificate
• deficiency constitutes personal debt of transferor collectible in same manner as taxes on personal property
Notwithstanding ORS 205.130
(Recording duties of county clerk), a county clerk may not record or cause to be recorded an instrument conveying or contracting to convey fee title to real property to an entity whose property is exempt from taxation under ORS 307.040 (Property of the United States) or 307.090 (Property of the state, counties and other municipal corporations) unless the instrument is accompanied by a certificate issued by the assessor of the county in which the real property is located attesting that all charges against the real property as of the date of the recording have been paid.
